Quick-Start Guide/Video: Using Your Zoom Room Controller (DTEN D10) for Hybrid Meetings

Quick-Start Guide: Using Your Zoom Room Controller (DTEN D10) for Hybrid Meetings

How to Use a Zoom Room Controller (D10 Panel) for Hybrid Classes & Meetings

Follow these steps to connect your panel and avoid common issues like audio echo.

Before You Start:

Begin your Zoom meeting on your personal computer as the host.

Step 1: Mute Your Computer

On your computer in Zoom: Mute your microphone and turn off your video.
On your computer's physical hardware: Also lower the system volume to zero to prevent audio feedback.

Step 2: Find the Meeting ID

In your Zoom meeting window on your computer, click the green shield icon ("Security").
Locate the Meeting ID number in this menu.

Step 3: Join on the Panel

On the DTEN D10 panel, tap the "Join" button.
Enter the Meeting ID you found in the previous step and tap "Join".

Step 4: Avoid Echo (CRITICAL STEP)

The panel is now in the meeting. To prevent a distracting echo, ensure your computer's audio is completely muted (both in Zoom and system volume).

Step 5: Make the Panel a Co-Host

On your computer: In the Zoom participants list, find the entry for the panel (e.g., "Zoom Room" or "DTEN").
Click "More" next to its name and select "Make Co-Host".
This gives the panel control of the meeting's audio and video.

Step 6: Enable Audio & Video on the Panel

On the DTEN panel's screen, tap the icons to unmute the microphone and start the video.
The camera and microphone in the room are now active. Remote participants will see the room and hear anyone speaking.

Running Your Meeting:

To Share Your Screen: Use your computer as you normally would. Click "Share Screen" in Zoom and choose your presentation or window. It will appear on the main screen and for remote attendees.
To Use the Whiteboard: Click "Share Screen" on your computer and choose "Whiteboard." You can draw on it from your computer or the panel.
- To Save & Share Whiteboard Notes: After your lesson, use the "Share" button on the whiteboard to export it as a PDF or PNG file. You can then email it or post it for your students.
To Monitor Chat: The chat from remote attendees will be visible on the DTEN panel's screen. You can also see it on your computer.

Troubleshooting Tip: If there is an echo, double-check that your computer's microphone and speakers are muted. The audio should only be coming from the panel.